How Data Sciences Inc. collects, uses and protects personal information.
At Data Sciences Inc. (“Data Sciences,” “we,” “us”), protecting your privacy and the security of your personal information is a priority. This policy explains, clearly and simply, what personal information we collect, how we use it, who we share it with and what your rights are under Quebec’s Act respecting the protection of personal information in the private sector (CQLR, c. P-39.1), as amended by Law 25.
Who this policy covers
This policy applies to everyone who visits our websites: visitors, potential clients, job applicants and subscribers. It covers the following websites, operated by Data Sciences Inc.:
- datasciences.ca (opens in a new tab)
- publicaffairs.datasciences.ca (opens in a new tab)
- ai.datasciences.ca (opens in a new tab)
- politics.datasciences.ca (opens in a new tab)
This policy does not cover personal information we process on behalf of our clients, for example in surveys we conduct for them. That information is governed by our service contracts, under which we act as our clients’ agent. For emails we send on behalf of clients, see “Emails and unsubscribing”.
Our websites are not intended for children. We do not knowingly collect information about anyone under 14 without the consent of their parent or guardian. If you think this has happened, write to us and we will delete it.
How we collect your information
We collect your information in two ways: when you give it to us, and automatically when you browse our websites.
The technology we use
- our websites’ contact forms;
- job applications received through LinkedIn or by email;
- emails you send us;
- our websites’ cookies.
Technology that can locate you or build a profile
Our web analytics tool uses your IP address to estimate your region (city or country, not your exact address). It also analyzes how you move through our websites. These functions are off by default: they only turn on if you accept analytics cookies in our banner. You can turn them off at any time (see “Cookies”).
Our websites may also use advertising cookies from Google, Meta and LinkedIn. They are used to measure our ads and to show them to people who have visited our websites. These functions are off by default: they only turn on if you accept advertising cookies in our banner. You can turn them off at any time (see “Cookies”).
What we collect, and why
We only collect the information we need for the purposes below. We do not collect financial information or social insurance numbers through our websites.
| Category | Examples | Why |
|---|---|---|
| Identification and contact details | Name, email, phone, organization, job title | To reply to your message or request; to send you our news if you agreed to it |
| Job applications | CV, cover letter, experience, availability | To assess your application for a job |
| Technical | IP address, browser type, date and time of visit, pages viewed, referring site | To keep our websites secure, fix technical problems and, if you agree, understand how our websites are used so we can improve them |
| Cookies | Cookie identifiers, consent preferences | To make the site work; if you agree, to measure our audience and our ads, and to show you our ads on other platforms |
| Email interactions | Opens, clicks, unsubscribes | To respect your choice to unsubscribe; to measure how our emails perform |
We also use your information to meet our legal obligations.
Your choices, and what happens if you refuse
You can refuse to give us some information. Here are your options and what happens.
| If you refuse… | Your option | What happens |
|---|---|---|
| To fill in the contact form | Write to us or call us directly | None |
| To give a form’s required fields | No other option | We won’t be able to process your request or application |
| Analytics cookies | Refuse them in the banner | None: the site works normally |
| Advertising cookies | Refuse them in the banner | None: the site works normally |
| Essential cookies | Block them in your browser | Some site features may not work |
| Our email newsletters | Don’t subscribe, or unsubscribe | You won’t receive our news |
Who can see your information
Only staff who need it for their work can see your information:
- the team that answers contact requests;
- human resources and hiring managers, for job applications;
- the marketing and communications team, for our email sends, website analytics and ads;
- the technology team, for website maintenance and security;
- the person in charge of the protection of personal information, to handle your requests and complaints.
Who we share it with
We do not sell, rent or trade your personal information. We may share it with service providers (hosting, analytics tools, advertising platforms, email newsletter, etc.) who are bound by written terms to keep it confidential. They may only use your information to provide their service to us, and must protect it and destroy it at the end of the contract. The table under “Where your information is stored and shared” names each provider.
We only use your information for another purpose with your consent, except where the law allows it. In particular, we may use or share it without your consent:
- to comply with a law, an order, a warrant or a subpoena;
- with our lawyer, to assert or defend our rights;
- with a body responsible for preventing, detecting or suppressing crime, when the information is needed to prosecute an offence;
- in an emergency that threatens your life, health or safety;
- to prevent or detect fraud, or to assess and improve the security of our websites.
Where your information is stored and shared
Our websites run in Canada. Some of our providers host your information, or can access it, outside Quebec, elsewhere in Canada or abroad. The table below shows where it is for each type of provider.
| Type of provider | Provider and location |
|---|---|
| Website and form hosting | Vercel: Montréal (Quebec) |
| Email (receiving contact form messages) | Google Workspace: may be outside Canada |
| Sending emails and managing unsubscribes | No provider yet. We will update this table when we choose one. |
| Web analytics | Google Analytics 4: outside Canada, including the United States |
| Advertising | Google, Meta and LinkedIn: may be outside Canada, for example in the United States (only if you accept advertising cookies) |
| Cookie consent management | No external provider: banner built by Data Sciences |
| Recruitment (managing job applications) | LinkedIn: may be outside Canada |
| Website security and delivery (content delivery network, bot protection) | Vercel: global network (see below) |
To keep our websites fast and secure everywhere, we use Vercel’s global network. Your connection, including what you type in a form, may be briefly decrypted at the Vercel data centre nearest you, which can be outside Canada, before it reaches our servers in Montréal. Messages sent through our contact forms are processed in Montréal and sent straight to our email. Our websites do not keep a copy.
When your information is outside Canada, it is subject to the laws of that country. It may be accessible to that country’s courts, law enforcement and national security authorities.
How long we keep your information
We keep your information only as long as we need it for its purpose, or longer if the law requires it.
| Information | How long we keep it |
|---|---|
| Contact form messages | 2 years after our last exchange with you |
| Unsuccessful job applications | 36 months |
| Web analytics data | Up to 14 months |
| Advertising audiences (Google, Meta, LinkedIn) | Up to 14 months |
| Technical logs | Up to 30 days |
| Email subscribers | Until you unsubscribe. After that, your address stays on an exclusion list so we keep respecting your choice. |
At the end of these periods, we securely destroy your information or anonymize it according to the standards set by regulation. Anonymized information can no longer identify you, irreversibly.
How we protect your information
We use physical, technological and administrative security measures suited to how sensitive your information is.
If a privacy incident creates a risk of serious harm to you, we will promptly notify you, the Commission d’accès à l’information du Québec and, where the law requires it, the Office of the Privacy Commissioner of Canada.
Cookies
A cookie is a small text file saved in your browser. Our websites may use three types of cookies.
| Type | What it’s for | On by default? |
|---|---|---|
| Essential | To make the site work and remember your cookie choice | Yes, they are needed |
| Analytics (Google Analytics 4) | To understand how visitors use our websites, so we can improve them | No: only if you accept them in our banner |
| Advertising (Google, Meta, LinkedIn) | To measure our ads and show them to people who have visited our websites | No: only if you accept them in our banner |
You can change your choice at any time through the “Cookie settings” link at the bottom of every page, or in your browser settings.
Our cookies do not collect your name, address or phone number.
Emails and unsubscribing
Every mass email we send, including emails sent on behalf of our clients, includes an unsubscribe link. You can also unsubscribe by writing to compliance@datasciences.ca. We process unsubscribe requests within 10 business days.
We follow Canada’s Anti-Spam Legislation (CASL): we only send commercial messages when we have the consent the law requires.
If you received an email from one of our clients and want your information updated or removed, write to compliance@datasciences.ca and we will help, or direct you to the client concerned.
Your rights
You have several rights over your personal information. To use them, write to compliance@datasciences.ca or to our mailing address, or choose “Privacy request” in the contact form on datasciences.ca (opens in a new tab). We may ask you to confirm your identity.
| Your right | What it means |
|---|---|
| Access | Know what information we hold about you and get a copy |
| Correction | Have inaccurate, incomplete or ambiguous information corrected |
| Deletion | Have information deleted if it is out of date or no longer justified by the purpose it was collected for, or if collecting, sharing or keeping it is not allowed by law |
| Withdrawing consent | Withdraw your consent at any time, for example to our emails or to analytics or advertising cookies |
| Portability | Receive the computerized information collected from you (not information we created or inferred) in a structured, commonly used technological format, or have it sent to a person or organization you choose |
| De-indexing | Ask us to stop publishing information about you, or to de-index a hyperlink attached to your name, if publishing it breaks the law or a court order, or seriously harms your reputation or privacy in a way that clearly outweighs the public’s interest in knowing it. You can also ask for a hyperlink to be re-indexed. |
| Information | Know what information we collect, who at Data Sciences can see it and how long we keep it |
We will reply within 30 days of receiving your request. If we don’t reply within that time, your request is considered refused and you can contact the Commission d’accès à l’information. Access is free. Reasonable fees may apply only for transcribing, copying or sending the information, and we will tell you in advance.
If you’re not satisfied
First, write to our person in charge of the protection of personal information: we will handle your complaint through our internal process. If you’re not satisfied with our answer, you can contact the Commission d’accès à l’information du Québec or the Office of the Privacy Commissioner of Canada.
Who is responsible for your information
Our person in charge of the protection of personal information answers any question, request or complaint about your information.
- Title: Chief Executive Officer
- Email: compliance@datasciences.ca
- Mail: Data Sciences Inc., 780 Av. Brewster, Suite 2-130, Montréal, QC H4C 2K1
- Phone: 514-501-9100
We also publish an overview of how we manage personal information internally (retention, destruction, staff roles, complaint handling): Personal information governance (opens in a new tab).
Changes to this policy
We update this policy when our practices change. Each change is announced on our websites, and the “Last updated” date at the top of the page changes. If the change is important, we will also announce it clearly on our websites.
Last updated: Nov 11, 2026Effective date: Nov 11, 2026